How to Manage Effective Meetings

Plan and Prepare for the meeting, including all the necessary role players Unpacking the reason for the meeting, the attendees, information packs and rules Setting the Agenda and the Objectives Setting an agenda and objective to a meeting delivers better results Preparing the information packs The how to and when of information packs Understanding your role as facilitator/meeting chairperson This important role unpacked Understanding group dynamics and communication styles Forming, storming, norming and performing along with the 4 communication styles explained Optimising the outcomes of the meeting through proven techniques De Bono 6 Hat Thinking Using this proven technique, meeting times are cut considerably Managing conflict, using active listening, paraphrasing and using a "parking lot" How to move from negative to positive conflict using the correct communication styles and a few tools Working with the meeting secretary Understanding your role as a chairperson in assisting the secretary with the taking of the minutes When to work with sub-groups/sub-committees Being sensitive to everyone’s time and understanding the value of sub committees